Useful Information
Useful information and documentation required to register as a supplier.
Supporting Registration Document
The following supporting documentation must be uploaded to SAP Ariba, ONLY if applicable to the Supplier Company.
- Company Registration Certificate and Business License e.g. Trading or Manufacturing license
- VAT Registration Certificate
- Tax Clearance Certificate
- Directors' resolution authorising the Company official completing the Supplier Registration Questionnaire online
- Transformation Plan to a Citizen Empowered business (if applicable)
- BOBS
- Certificate of Insurance for Workmen's Compensation
- Proof of assets
- Copy of the financial year-end statements if in business for a year or longer or three months bank statements
- Completion certificates / letters for the above-mentioned projects
- Evidence of the largest order / invoice / contract in the last 3 years with amounts reflected
- ISO 9001:2000 Quality Management System
- Confirmation of bank account letter not more than 3 months old
- ISO 14000 Environmental Management System
- Distributorship / Agency Agreements/ Appointment Letters
- Any other industry-specific accreditation or certification(s)
- Safety, Health and Environmental Policy Statement
- Company share certificates
- Copies of passports or Identity document for shareholders/company directors
Physical Assessment Checklist
As part of the registration process, Debswana may, based on the commodity selected, conduct a physical assessment of the supplier’s premises. The date and time of the physical assessment will be communicated to the supplier. Here is a checklist for the physical assessment:
Safety
Fire hydrants and fire extinguishers have been serviced and are up to date Cabling is trunked and not posing a safety hazard Tools, equipment, etc. are not scattered around posing a safety hazard Walkways are clearly marked
Health
Place is well ventilated Restroom cleanliness
Environment
Disposal Methods
Security
Ensure that the workplace is secure Ensure that there is a withdrawal and receipt procedure/process for critical parts and appointed persons for that
